1. Project -key definition
A project means a group of activities that need to be done in order to
accomplish a set ob objectives in a specific time and with available resources.
A project has many phases that must be done until it reaches its end.
1.1. The Scope of the project- this is the most important thing about a project.
A complex scope must be broken down into small pieces and chunks of activities
to facilitate easier management. The scope is what moves everything.
1.2. Resources- in this category we can find everything that we need for
a project: people, machines, material, information etc. Each of the resources
has its importance for the project and the project manager should know how to
deal with each one and how to plan their use. A good project means a large use
of resources which in general cost money so the cost should be optimized always.
1.3. The Schedule - a good schedule disables the lack of time because by
setting milestones you avoid loosing time. And time is money, so a good schedule
is an important key to success!
2. Project Life Cycle - each project has many and different stages and
phases. But the most important ones are in each project:
2.1. Project Initiation Phase - this is the beginning of each project and
it's based on the requirements received. In this phase you define the project,
it's scope and it's limits. The Project managers allocates a certain budget and
gives the schedule.
2.2. Project Planning phase - this involves the drawing of the plan, the
resource plan and the schedule considering also the budget.
In this phase milestones are established and the work is broken down into
smaller pieces and activities than can be done easier. After you complete each
activity, you move on on the next one and so on until you finish them all.
In addition, in this phase you must also plan how to use the available resources
and budget so you won't realize after a time that they are all gone and you
cannot finish the project anymore. So you must consider also the risks and
allocate the budget according to them.
The way you set milestone goes like this:
-first you split the project into subprojects and further split them into
activities or tasks.
-you identify the duration taken to complete a task.
-you identify the resources needed to complete a task.
-you identify how this tasks is connected with other tasks.
-in the end, you arrive to certain parameters for every task: the earliest time
for the task and the later time for the task. Practically, you will be in
between these values. In addition, you'll also find an optimistic value for the
duration of the project and a pessimistic one. The most likely duration is what
matters the most because this is probably what will happen.
3. The role of Project Manager is a very good one during the planning
phase of the project. After this phase ends, he continues to assume the overall
responsibility for the success and the failure of the project. His main
-to choose the team;
-to set milestones;
-to calculate the duration of the project;
- to arrive at an optimal project plan and to avoid resources conflicts;
-to ensure that the team members stay focused on the objectives and remain
motivated during their work;
-to envision possible risks and their impacts on the project;
-to handle risks in a professional way when they appear;
-to interact with the customers and ensure that they are satisfied;
-to ensure the success of the project.